Category Archives: Communications

Techno me, Train me or Tank me…which is it?

It is an age old diametrically opposed argument. On one side, we have technology. On the other side, we have personnel.

I can’t sell anything without a great Multipoint Inspection.
I can’t sell anything without a professional Sales Process.
I must have both in order to be effective.

In recent years there has been a migration to technology because we have come to expect that our Dealerships will be modern, fully equipped Service Centers that have the best tools and equipment because that’s the image that has been built through extended advertising.

It’s also why people have come to believe that going to the Dealer is always more expensive.

What has happened (IMHO) is that technology has become a crutch to be used instead of a professional Sales process and effective person to person communication skills. And becomes the scapegoat when the technology does not produce the Sale.

If I had to choose between the two, I’ll choose the professional Sales Process and Communication Skills because our business is still a person to person elbow rubbing “Hey, how are you doing?” smile on your face take care of the Customer business.

If you have a Service Department that is staffed with people and not extraterrestrial aliens or vampires, then they can be trained to present Multipoint Inspections using a Sales Process that produces consistent results.

In fact, over the past 11 years, we have been dong this very same thing in Service Departments all across the country and have helped them produce dramatic and spectacular results…using the same technology (Electronic MPI, Electronic Menus, Electronic write up, On line Appointment Scheduling, CRM Software, you name it…)  that was already in place and did not generate the expected results because they are simply tools when it comes right down to it.

The perfect example of the difference between training and technology exists in our own collective history. Remember OBDII? What happened when “Software Download” and “Electronic Diagnostics” took over our industry? In the beginning, there was a period of time when the plug in connector was viewed as a precursor to volcanoes and the return of the dinosaurs. The end of the world!

We had to train all of our Technicians to use the new technology. When we completed that re-training, our success in diagnosing the vehicle and repairing it the first time increased dramatically. (Which coincidentally has lead to a considerable decrease in warranty repair work.)

But there was still the Customer.

Why didn’t all of this new technology which made concerns easier to diagnose, lead to a decrease in defects per sold unit and increase the reliability (to name a few of the benefits), lead to an automatic increase in CSI, increased retention and more maintenance visits at the Dealership?

Because you can’t train a computer to smile, ask how you are doing, make a friend, build a relationship, remember their preferences, make recommendations based on priorities, remember that they are always your Customer and not a problem to be dealt with and lastly, you can’t teach a computer or build a software application that has Pride and Professionalism.

That is why you still need a smiling, professional Service Advisor.

Hey, you can keep paying those monthly fees for “stuff that don’t work” or give us a call. It’s up to you.

3 Common Mistakes Salespeople Make

The 3 Most Common Mistakes Salespeople Make That Cost The Dealership Money!

The good news: They are all Preventable! Read below for the latest in how you can prevent Lost Sales!

#1-NO INTERVIEW!

An interview is the most important part of any sales process. There are several objectives for the interview. 

    • build a relationship with your customer
    • establish some common ground
    • build rapport
    • find out their needs and wants.

The interview must be conducted in a controlled area such as the sales office. Too often the salesperson will simply escort the customer to the inventory and start their sales process (if they have one).

When this occurs, the sales person has NO idea of what the customer’s needs might be, budget, credit worthiness, who is the buyer, who is the decision maker, who will make the payments, how many seat belts will they need and a variety of other information.

Additionally, many customers will gravitate towards units that DO NOT fit their needs, budget or other factors. Usually they will put themselves on something that is substantially outside their financial capabilities.

The salesperson must bring the customer to their desk/office, sit them down and start gathering information. A decent interview should last at least 15 minutes.

               Skip this process and it will result in LOST SALES.

#2-CUSTOMER CONTROL
Every time there is a face to face encounter a sale is made. Either the customer buys into the salespersons presentation or the salesperson buys into the customer’s presentation.

The sale is made by the person in control. NO CONTROL, NO SALE.

Control is determined by the person ASKING the questions. To maintain control you, the Salesperson, must ask the questions.

You will need to anticipate the direction of the conversation, mentally think ahead to possible answers and be ready for different responses.

This is called “Thinking on your feet”. Explore every angle. Never stop asking questions.

#3-TURN TO A MANAGER Never be the person to let your customer leave the dealership. ALWAYS turn your customer to a manager.

Get a second opinion. Two heads are better than one. We’ve all heard all the reasons, so why doesn’t this get done?

Studies show that turning customers to a manager will result in an additional 5% sold units.

Now this may not sound like much. Let’s do the math. If your store has 500 UPS a month, this one deal saving technique will result in an additional 25 sales.

At $2500 per unit that amounts to $62500 in ADDITIONAL GROSS, just for getting a second OPINION!

Here then are the 3 ways you can turn a lost sale into a SOLD CUSTOMER!
Conduct a real interview, maintain customer control and always turn to a manager! Do this consistently and your organization WILL Sell More Units!

by Dugan Anderson

Sales Training Manager DealerPro Training Solutions

Need help with Sales Training? Losing Sales and looking for answers? Give Dugan a call at 406-755-2910 or send an email to dugan.anderson@gmail.com

Why “Old School” Communication is the new “Class Dismissed”

Fierce Leadership (Sketchnotes)

Fierce Leadership (Sketchnotes) (Photo credit: murdocke23)

Clearly there is a huge gap between what “we” (old school) managers and Leaders consider useful and proper communication,  motivation and Leadership techniques and what the “new” generation responds to.

There is a choice to be made.
A. Keep doing what you’ve been doing and keep getting the same results while expecting a different outcome.
B. Do something different.

In this business “transitional people” are a given. We attract people because we are the largest OJT training industry on the planet. ANYBODY can work in the Car Biz because we accept everybody.

The only people we reject (and that’s not a given either) is the people who cannot pass the smog test or background check…but I can guarantee you this…nearly half if not more reading these words do neither when hiring. It’s not an accusation or condemnation…it’s just the way it is.

So, having to deal with a generation who does not respond the same way, think the same way and act the same way should be no real surprise. What is a surprise is how much “old school” wants to hold on to the familiar and safe ways of management and Leadership style rather than adapting and overcoming this communication and Leadership gap.

Do we hold them to established Dealership standards of conduct? Yes
Do we hold them accountable to established performance goals? Yes
Do we expect professional behavior while on the job? Yes
Do we monitor and coach on a regular (daily) basis? Yes

HOW we communicate those standards of behavior and professionalism is where we need to to grow. HOW we hire and train is where we need to change. HOW we grow our own pool of qualified and professional people is HOW we overcome the challenge of finding qualified people.

This generation, like any other generation, still wants to Succeed. Just not in the manner we have defined Success! Identify and qualify that definition and you will have the employee you want and an employee you can count in in the future.

Keep applying “Old School” Communication and Leadership techniques and it will be “Class Dismissed”.

What 3 Components Do You Need To Succeed In The Car Biz? ASK And You Shall Receive!

Communication Skills Lab

Communication Skills Lab (Photo credit: Wikipedia)

That’s right! There are  3 Components you need to Succeed in the Car Biz!

ATTITUDE, SKILL SET and KNOWLEDGE!

A strong Attitude will get you through the day even though you may feel like giving up. Attitude smooths out the ups and downs of a not so normal day and enhances a great day! With a great Attitude you can complete all of your tasks in a friendly and helpful manner.  The benefit to you…HAPPY CUSTOMERS! Your Attitude makes their day better!

Don’t believe me? Just walk around all day with a frown, growl and use one word answers and exhibit aggressive or apathetic body language and facial expressions and see if you don’t have a meeting with your Manager at the end of the day…if they are paying attention.

Better yet, have a meeting with Grandma Jones and the Manager because you had a case of retinal crapitus. That sounds like a great way to end the day, wouldn’t you agree?

Attitude can be fickle without proper maintenance. It requires adjustment from time to time much as a car requires a tune up and oil change. It needs to be fed  good material just like a good meal nourishes the body. Reading and listening to positive examples is the way to do it. Anyone can build a good Attitude with the proper material.

Start with the classics like Earl Nightengale, Drucker, and the like. Then you can plug in the more recent authors like Covey, Gitomer, Rackham, Ziglar, Cardone, Anderson. The point is to start reading and feeding your new Attitude!

The second item you possess free and clear is your SKILL SET!

These days an effective Skill Set will include assertive communication skills, dynamic listening skills, anger management skills, organization skills and creative thinking skills. All of these are necessary to complete everyday tasks in the modern Service Department and compete with the competition.

You can start developing your Skill Set the same way you develop your Attitude, by reading and listening. Practically every vehicle made today has a cd player or mp3 connection. Turn your vehicle into a rolling university. It’s the best quiet time we have during the day normally!

You can purchase cd sets on all of the above mentioned topics and a lot more at several websites or your local book store.

Start with an area you feel you need a little help in. You will gain a whole new view and way of looking at things just by gaining the confidence in your new skill or refreshing an old one. Keep working your way through communication and listening skills. Soon, you’ll have the confidence and skill level you need to Excel in the Service Drive!

Lastly, you’ll need to increase your Knowledge!

In the car business, this would seem to be an easy thing to do. Every year the new models come out and the factory starts pumping up the Sales Department with tons of material on models, warranty, etc. Hey, Mr. and Ms. Service Advisor, if the Knowledge is good for Sales it must be good for you too!

There are other ways. Take a class, sign up for an online Training Program, get a   new Process for write-ups…start increasing your Knowledge!

And, Oh, by the way, you can try and “do it all at once” or just do it the same way you learned everything so far…a little at a time. Just be consistent.

These 3 Key Components of Success will set you up to make more, do more and be more in your day. Start with your ASK and pretty soon you will be on the Receiving end of everything you want.

Make Your Next Coaching Session Memorable and Powerful

Every Coaching session can be effective if you follow certain steps to improve your chances of a Successful outcome.Be Specific and Get Results!

There is one word that is critical in determining the outcomes. That word is “Specific.” There is an old saying that goes like this. “The more specific you are the better your results” and it applies to everything.

Want to improve your Communications? Be Specific.

Want to have greater Results in everything you do? Be Specific.

Want to achieve more Goals and be more Productive? Be Specific.

When conducting Coaching sessions, the same rule applies.  Here are three tips you can use to make your Coaching sessions memorable and powerful.

1st, Be Specific. Which means you Mr./Ms. Coach need to be an excellent observer and note taker long before a Coaching session begins. You will want to write down Specific Actions and Behaviors you observe the person you are Coaching so that you can describe them accurately in your Coaching session.

Coaching sessions that do not start out with Specific Actions and Behaviors soon turn into cry fests, pity parties and he said/she said “No I did not” unproductive meetings that do nothing to encourage or correct Actions and Behaviors.

2nd, you will need to have a Specific Goal for the Coaching session’s outcome. If you want Sally Service Advisor to improve her phone answering skills and increase the number of appointments she makes on a daily basis, then that is the basis for a Coaching session Goal. You will need to fill in the Specifics to complete the picture.

And lastly, no Coaching session is complete without a firm follow-up date to go over results and progress. If you fail to follow-up the message you send to the person you are Coaching is “Coaching sessions are not that important.” Everybody likes to feel that the Coach is interested in their progress and they want to tell you of their accomplishments. Set a firm date to let that happen.

Coaching sessions can be powerful tools to increase performance and build team synergy. Be Specific, Be Specific, Be Specific.

What’s that noise in your service drive?

Have you ever blown up a balloon and then just let it go and listen to the sound it makes? If you have children or a crazy Uncle Lenny, chances are you’ve heard this noise before. It is so distinctive that once you’ve heard it, you are not likely to forget it the rest of your life.

I’ve heard this same noise in my head many times in the service drive right after an Advisor says something he or she shouldn’t have. In our business there are many things that must happen to make sure that the Customer has a great experience.

And it all starts with a person to person interaction. This “point of no return “occurs when the Advisor opens his/her mouth and says…______________.

In the past few years I have heard some things come out of the Advisors mouth that were, quite frankly, ridiculous, stupid and condescending. Here are a few that sounded bad (think balloon noise) when I heard them and still sound bad along with a list of alternatives that you might consider using.

  • “We can’t take you today/tomorrow/etc.” or “You’ll have to make an appointment.”
  • “Can you come back tomorrow, I’m afraid we’ve overbooked.”
  • “We don’t offer __________.”
  • “We don’t do____________.”
  • “We don’t take those coupons” or “Those are too old for me to use.”
  • “What’s your name (Bud, Chief, Boss, Miss)?” or “Wow. That’s a strange way of spelling your name.”
  • “Is that your mug shot?” referring to a Customers  driver’s license
  • “Don’t stand there. You are blocking my light/view etc.”
  • “Can I help you?”
  • “Do you have an appointment?”
  • “Man, your car looks bad. What’dja do…run it into a ditch?”
  • “No.”

I can’t make these up folks. I have heard this and many more on the service drive from Advisors who thought they were being cute, funny, friendly…whatever. In some cases, doesn’t it sound like they just didn’t care? Yeah, it sounded like that to me too.

Let me ask you this. When you say these things out loud, how do they sound to you?

When you hear them in your own voice, does it make you want to stay and do business or does it make you want to reach over the counter, grab that silly Advisor by both ears and ask them “Hey, are these broken? Because what you just said to me, your Customer, did not sound so good just now. Let me say it back to you and you tell me what you think.”

Here are the alternatives.

  • “Mr./Ms. Customer, I can work your vehicle into the repair rotation and give you a report late today or possibly tomorrow. Would that work with your schedule?”
  • “Mr./Ms. Customer, I can work your vehicle into the repair rotation and get it back to you tomorrow. Does that work with your schedule?
  • “Mr./Ms. Customer, here is a list of services we provide to all of our Customers. In order for me to take care of _______, I would need to send it to another specialty repair facility that handles these types of repairs. Would you like for me to take care of it or is this something you would like to do?”
  • “Mr./Ms. Customer, this is one of the very few services we don’t provide, however, I have made a list of someone locally that does this type of service, and I’ve taken the liberty of calling them and advising them that you will be in contact soon.”
  • “Mr./Ms. Customer, these coupons are from a previous campaign and they have expired. What I can do is____________.”
  • “Hello, my name is __________, and yours is?”
  • “Thanks for providing a license for me to copy the information from. It makes things easier.”
  • “It’s going to take me a minute to complete the paperwork. Would you like a cup of coffee or a seat while you are waiting?”
  • “Hello, my name is ________ and I can help you.”
  • “What brings you into the Dealership today?”
  • “We can take a look at your vehicle. Let’s get started on the paperwork.”
  • “Yes” or “Let me see what I can do.”

It’s not that hard. It’s just common sense and common courtesy. Just take a second and think before you open your mouth to say something. That extra second or two is the difference between sounding Professional and sounding  ridiculous, stupid or condescending. Don’t make balloon noises.

Professionals know that effective verbal communication is the key to high CSI and repeat business.

4 Deeeeezzzz and Spring Cleaning

Desk

Desk (Photo credit: Jim Carson)

Spring Cleaning? Ya, me too. If you haven’t taken a look at your work area lately, step back and take it all in.

See that pile of papers on your desk? And those spare parts you were saving for the factory in the corner…how long have they been there? What’s up with that chair with the padding falling out? Are you saving that for someone special?

Hey, this is not limited to the Service Managers office. There are many GM’s and DP’s offices that look pretty darn close to that picture.

In many cases where there is a roadblock to production and profitability you can trace it back to the way a person works. One of the best ways you can get a picture of how that person works is to take a look   at their workstation.

Now, I am the king of clutter. I save tons of notes and ideas for writing and you can often find them piled on my desk. Mostly I keep them on the left side. I also save notes from conversations I have with people I am talking with in regards to their dealership. It helps when you’ve forgotten something to go back and review the notes.

And during a Fixed Ops review at a Dealership I will pile papers and RO’s and statements all around me in separate piles so that I can keep track of what I have examined and what’s next. It is organized and they are neatly stacked.

There is a reason I do it this way which I am going to share with you.

I learned a simple system to keep the clutter down and to stay organized when dealing with massive amounts of communications and papers which we all have to deal with every day.

It’s called the “4 D” system and once you start practicing it, it becomes so easy to do that you stop thinking about it and you just start doing it. Getting started though requires your Discipline to stay with it. That’s the secret “D.”

Ok, there is one rule that makes this whole thing work and here it is.

You cannot put down the paper, part, RO whatever it is you are dealing with until something happens to it. Pretend that it has been glued to your hand and the only thing that will take it off is Action!

Now, here are the D’s.

Decide, Delegate, Dump and the last one Delay.

So, you are standing in front of your desk. There is a pile of paper on the corner that has enough dust on it to refill the Sahara desert. Pick up the top paper. It is now glued to your hand. You read it. Suddenly you remember you dealt with this a week ago and this paper is not even relevant anymore.

You just used the first D…Decide. Everything needs a Decision and there is no better time than now. If you don’t need it, where does it go? Round file.

That’s the D for Dump.

If you don’t need it, get rid of it. If you are feeling a little unsure about all of the Dumping going on, determine if whatever you are holding in your hand can be recreated electronically. In other words, is this stored somewhere in your DMS? Is it a pdf file? Is it an email you have saved? Can you put your hands on it later with the help of modern science?

If so, why do you need it on your desk?

(Important tip… have the wastebasket handy.)

Now pick up the next one and do the same. They key to making this work is taking Action before the paper leaves your hand.

If you are going to Delegate, be ready to explain what you want done specifically or in a short minute or two you’ll find that paper back in your in-box.

What you will find is that the Dump file will fill up pretty quickly. Most of what needs to take place in your Dealership has already happened without that important piece of paper or part on your desk or in your office. In other words, it became clutter.

Studies have shown that the most productive people get the most done when they have a system to deal with the daily communication and paper that cross their desk almost immediately. If you feel like nothing is getting done or you are spinning your wheels, take a look at what your desk and workstation look like and see if that thought process begins with your clutter.

A brief comment about the Dangerous D… Delay.

If you are going to Delay something, you need to put a timer on it. By timer, I mean it needs to go into a file that has an Action date either by days out (like 30 days) or by month. If you can get it down to month and date, more power to you.

That means that whatever you a Delaying will require an Action later. It does not mean “fuggetboutit.” That’s why you put a timer on it. It will eventually go “ding” and you will need to take some Action.

If you find yourself putting more in Delay than what you put into Dump…you might be a packrat. Take a deep breath, go back through the pile, determine if you have it stored somewhere and then toss it. It’s ok.

The same goes for the parts, the old chair, the broken credenza with the door hanging off and oh…the note board with notes on it from 1993. Clutter. Use a D on it and get it cleaned up.

In a day or two (for some of you a week or two), you will find a work station that you can find things and get things done. Now that you have learned that system, start applying it to daily communications. Decide, Delegate, Dump or Delay.

Mix those Deeezzz up with your Discipline you can become more productive and get more Done.

Are you a dog in a cat world?

A dog and a cat were recently having a conversation about how each other looks at the world.

They had been friends a long time and the dog had recently been promoted to the title of Service Manager of his Dealership. The cat had stopped by for a visit and to congratulate her friend on his recent promotion. And, as Managers are prone to do, they began to discuss how each run their own Service Departments. Let’s listen in to the conversation.

“I tell you, it ain’t easy being the dog” the dog said somewhat mournfully. “Especially when you are put in charge of the Service Department. I mean, I wanted to be promoted but I guess I wasn’t really thinking about all of the stuff ya gotta do.”

“For example, I have to get started on improving the Customers perception of our Service Department. Our CSI is a big problem. For some reason, we don’t do very well with cat Customers” he said while glancing somewhat anxiously at the cat.

He continued lamenting and the cat continued listening somewhat attentively, as cats are prone to do. “I mean sure, we can bark and run fast, but is it enough to satisfy all of our Customers?” Suddenly he was quiet for a bit, his brow furrowed in thought. The cat waited patiently.

After a few moments, with a loud, bold bark he declared “I am in charge of this Service Department and things are going to be different around here starting right now!”  This surprised the cat…slightly…and with a mildly bored voice put forth the following question “So, what are you going to do?”

At this point the dog got very excited. He started running around wildly, stopping to gesture with his paws and pointing emphatically “Over there we can put in an automatic bone and treat dispenser, with paw control. Then any dog could just walk up; put your paw down on the control, and Bam! a bone or a treat would shoot out!”

The he pointed another paw and said “Over there I am going to put in a big spray shower, one that would let you get a drink or get wet. If you get wet you could either run around to get dry or lie on the grass over there and get warm in the sun.”

The cat now became interested, as she began to realize there did not seem to be any facilities or amenities to her liking. The dog was on a roll, however and continued to bark, getting more and more excited, as dogs are prone to do.

“And over there would be the BIGGEST fire hydrant! I would paint it yellow and then all the other dogs would gather around to meet and greet, you know, like dogs do, sniffing everything and everybody.” At this the cat wrinkled her nose and said in a somewhat miffed voice “It does not sound very nice to me.”

The dog was incredulous.

He could not believe what he had heard. “I can’t believe what you just said! Are you saying that you would not like this new Service Area?!!! I mean, c’mon, it’s got EVERYTHING! Bones, treats, water sprayer and play area, with a meet and greet hydrant! What’s not to like?” he asked.

“Well, since you asked” the cat said as she uncurled and stretched, while arching her back and massaging the floor with her paws. (Cats take a long time to get started talking)

“I know you dogs like bones and treats (“and quite a lot of them I might add” she said under her breath), but we cats like small treats in small dishes, so we can munch when we want. We don’t mind waiting if we can take our time eating” she said. “And the water sprayer sounds neat and all, but we don’t like to get wet very much.” She continued disdainfully “And the meet and greet hydrant, well that’s just ….yuck.”

The dog was flabbergasted. In fact, he was so stunned, his ears popped up and he tilted his head, as some dogs do. But, he kept quiet and listened respectfully.

“Now if you were to ask me” she said as she started to slowly walk around “If this were my Service Department, I think over here would be a wonderful place to curl up on a chair while I am waiting.” Then she sauntered over to a sunny spot in the waiting room and said “It would be nice to have a nice warm cushion here, instead of grass to lie on outside.”

She then walked over to another area and said “And over here would be a wonderful place to have a pole for climbing with a flat upper landing to lie on and pounce down on your friends when playing.”

The dog realized he had not considered climbing, since dogs don’t climb very well. However, he was now listening intently as dogs are very good at listening.

“And instead of a sniffing and greeting area, cats prefer quiet areas we can stay in and greet if we like.” the cat said. “That’s the type of Service Department I like and would do business with. One that that caters to cats.”

The dog then realized how different they each perceived the world. The conversation with the cat caused him to think about all the things that made them different. Then the dog had a great thought. What about all the things that made them similar? Surely there were some things they had in common!

Dog and Cat Underwater

Dog and Cat Underwater (Photo credit: Wikipedia)

The dog then made a list of all that he could think of that he had in common with the cat.  Amazingly, he found that many of the same things that dogs like, cats like.

For example, dogs and cats like a warm area to keep dry when it rains, both like fresh water, both like good friends and family, both like straightforward communications with everyone and both liked someone to listen to them when they had something to say.

Using this list as a springboard, the dog made some adjustments to his vision. (With input from the cat, of course.)

Instead of a water park, they decided to have a large pool of water, with a separate area to get a drink. That way all of the dogs could play in the water while allowing cats to get a drink and not get wet.

For the bone and treat bar, they decided to have separate dispensers. The cats got a dispenser that let a few treats fall into a small dish. The dogs got a dispenser that allowed them to get as many bones or treats as they wanted. Later, the dog had to change the rules and declare a “one bone, one dog” rule. (Dogs are like that)

They then placed cushions in comfortable areas in quiet places, which were warm and bright. They also had a play area with lots of grass for running around and barking. As for the BIG fire hydrant, they decided that a more subtle approach was needed, and had an enclosed “area” for the dogs to meet and greet and a separate “hide and wait area” for the cats.

When they were done, the dog and cat looked at the finished Customer Service area, and decided it met both their needs.

Are you a dog running a cat store? Have you looked at your Customers needs and wants? And have you asked them what they would like? Maybe you have been barking instead of purring? Take a fresh look. Use the similar and different lists to find areas that need attention.

Once you have built the list, use it to refine and define your vision. Focus your efforts on the items that have the most potential for bridging the gap between the types of customers you normally serve. Some may want quiet areas or more amenities.

You may find in your investigation that you need to upgrade the skill level of key employees to meet the needs of the Customers you serve, especially in regards to communications. Or maybe it’s as simple as adding a lounge area with internet access.

Whatever area you need to address, start with input from Customers and employees alike. Soon, all of your Customers will be tail wagging and purring.

Commodity or Original…which one are you?

Distributing surplus commodities, St. Johns, A...

Distributing surplus commodities, St. Johns, Ariz. (LOC) (Photo credit: The Library of Congress)

The world is full of commodities.  Everything from cell phones to toothpaste.  It is the glue that binds all of us together.  We can’t live without them.  Nearly everything we use today is manufactured and produced this way.  In fact, we would collapse as a species if it was not.

In the past 150 years we have morphed from a “handcrafted” industrial base to “mass production” and applied the concept to everything including the “Service Industry.”

When you apply these concepts to the “Service Industry” you get the same” drive thru” experience at any fast food restaurant in the country. It does not matter if you are in California or New York.  And if you were to ask anyone if they were expecting that same experience when going to the drive thru whether they were in CA ort NY, they would say “Yes!”

Let me ask you this.

What are the most valuable objects from the past 150 years? (Generally speaking) Handcrafted originals or mass produced objects? And the obvious answer is an original.  No question.

Of course, the first of anything mass-produced has a tendency to be more collectible than say number 10,000, but in most cases, it does not carry the same value as a handcrafted original.

This same concept applies to service experiences and our perception of the difference between what we perceive to be “Great” service and “average” service or a commodity as it were.

In fact, were I to ask all of you, which would you prefer…one night’s stay at the local “motel no-tell” or one night’s stay at the Beverly Hilton, which would you choose?  How about dinner at “Chuck’s Beef Bistro and Laundromat” or Gramercy Tavern in New York?  Of those two choices, which sounds better?

The problem with readily available commodities (including Service) is we might need them, we cannot live without them, but we would rather have the handcrafted original instead.

Basically we all want a handcrafted experience in a commodity driven world.

And if I were to walk into any Service Department and ask the Service Manager in that store “On a scale of 1 to 10, how do you stack up providing service vs the “drive thru” down the street?” what do you think his/her  response would be?  Most likely they would be indignant and offended.  They would not like their Service Department and their personnel being compared to a “fast food experience.”

The problem is, a lot of them are closer to fast food than handcrafted original.  Here are some clues that you might be falling into that “commodity” trap.

  1. Personnel in your store use processes as an excuse to marginalize the Customer’s experience rather than as a tool to build a relationship.
  2. Personnel in your store use electronics (computer) as a communication barrier.  They talk to the screen instead of the Customer.
  3. Personnel in your store do not attempt to learn the Customers name and use it when addressing them.
  4. Greetings are perfunctory and lifeless.  You could get the same greeting by calling into the DMV.
  5. Customers are “handled” rather than “taken care of.”  There is a difference.  None of us like to be handled but we all like to be taken care of.  You can go to the maternity ward of any hospital to see the difference.

If you find your Service Department and your Personnel in this “commodity driven” mentality, you need to inject some “handcrafting original” Training and Coaching.

Here are 5 things you can do to get original.

  1. Practice Greeting your Customers like they are long-lost relatives whom you haven’t seen in years.  Smile, extend your hand for a handshake, or if you know them well enough, give them a hug.  Make small talk.  Notice something about them or about their vehicle.  Remind them why your Service Department and you are an excellent choice.
  2. Learn your Customers name and use it! If they prefer to be called Mr. Jones or Ms. Smith or Bobby Bubbagump, whatever it is, say their name.  If you don’t know how they like to be addressed, ask them!
  3. Use the write-up process and walk around as it was intended.  As a tool to build a relationship strong enough that your Customer feels they want to conduct business with you and have their service work completed in your Service Department.  If you or your team has a poor closing ratio then maybe you might want to take a look at what is happening in the write-up and see if the problem starts there.
  4. Learn to make eye contact. It’s not that hard.  Look at your Customer from time to time, smile, nod, use non-verbal communication to indicate you are listening and paying attention to them. Stop talking to the computer screen.
  5. Take care of your Customers and stop handling them.  It’s the little things that separate the “drive thru” from the “original.”  Show, don’t point.  Talk, don’t grunt.  Smile, don’t frown.  Ask, don’t assume.  Explain, don’t tell.  Offer, don’t demand.  Options, not ultimatums.  Time, not task.  Taken care of, not handled.  Thanks, not haste.

Want to start kicking the competition’s butt?  Stop competing on a commodity basis and start building an original Customer experience.  There is no competition when you are an original.

Disgruntled Service Personnel Need A Take

Ever find yourself with “disgruntled” Service Personnel and wondered ”How did it get this bad?” You know people are getting “fed up” when you have top personnel (like a Superstar Service Advisor) give notice from seemingly out of nowhere or Customer complaints suddenly increase overnight or accidents start happening.

These are all signs that something is amiss.

You need to have a “Take.”

Take a Moment and begin by opening the door of two-way communications immediately. Many times we get caught up in the day-to-day of running the shop and forget that we (humans) thrive on being Listened to. Taking a Moment to Listen to Personnel and ask what is on their mind is often all that is needed to get things back on track.

In fact, when you Take that Moment, don’t forget to throw in a “Thank You” as well. Your staff might be overdue for one.

Take a Stand for what you know is Right for your Personnel and your Dealership. If you need to change a policy, get something fixed or get the Owner involved, then do it!

 Taking a Stand means that you decide what Action Steps are needed (after getting appropriate input) and not swaying from your position. 

Take a Direction and then Broadcast it to everyone in your shop. I once read somewhere (in the USMC I think) that it is better to get everyone moving in one direction even if that is the wrong direction than to have everyone standing around wondering what was going to happen next.

At least if your Personnel are actively going in one direction, you can make an adjustment. If they are just “waiting for something to happen” then all of the monsters and alligators in the swamp get to them and kill any forward momentum and feed their heads full of crap, if you get my meaning.

Take all of the Blame for everything that is going wrong. It’s yours anyways, might as well own up to it.

If your Service Advisors are not producing, your fault. If the Customers are not coming in, your fault. If the Profit Margins are out of line, your fault.

Which means, if you are taking all of the Blame, you had better make sure you are putting forth maximum effort to get it turned around and going in the Direction you want it to. Then, when you Take the Blame, you know that you did everything you were supposed to do.

Lastly, Take None of the Credit. If you are doing your job, then that means everyone else is doing theirs. You can bask in the glory of knowing that you got them going in the right direction, but pulling the oar has always been theirs. Tell them how well they pulled, Thank them for pulling and remind them they have more to pull and you will be right there with them.

Have a Take.

Looking for more? Need Leadership, Profit and Accountability? Check out the website at www.dealerprotraining.com or call 888-553-0100.